executive assistant

Executive Assistant

Job Description

The Executive Assistant will be responsible for providing high-level administrative support to the CEO and Executive Vice President, including but not limited to managing their schedule, travel, and expenses.  This position requires that you be highly organized, pragmatic, can multi-task, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff, as well as board members, donors, vendors and external partners.  The Executive Assistant maintains and protects highly confidential information, is the first point of contact both internally and externally and works independently with minimal supervision or direction.

Location: Austin, TX (remote, until further notice)

Responsibilities

• Manage and coordinate logistics for meetings, events, and travel for executives supported and when necessary, members of their team.

• Ensure supported executives are prepared with all materials and information for meeting, events, and travel by compiling reports and/or presentations.

• Prepare expense reports utilizing Expensify.

Requirements

• 5+ years administrative support experience within a fast-paced professional environment.

• Proactive and pragmatic, considers all scenarios, gathers all pertinent information before communicating.

• Strong attention to detail, follow-up and excellent organizational skills.

• Ability to treat sensitive and confidential information with appropriate discretion.

• Strong sense of urgency, adaptability, flexibility and resourcefulness.

• Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines.

• Proficiency in Microsoft Office, including Outlook, Word, and Excel; PowerPoint a plus.

• Must possess personal tact and good judgment. Excellent interpersonal, written, and verbal communication skills.

• Occasional after-hours work may be required.

• Bachelor’s degree preferred.

• Occasional travel for company retreat and fundraising events.

• Commitment to and passion for Re:wild’s mission, vision and values.

Apply

At Re:wild, we are committed to diversity and building an inclusive environment for people of all backgrounds and are taking steps to meet that commitment.  We encourage members of traditionally underrepresented communities to apply, including people of color, women, LGBTQ people and people with disabilities.

Send resume and cover letter to careers@rewild.org with the subject line "Executive Assistant."